Your privacy is important to us
Slättö Förvaltning AB, org.no 556920-6724, ("Slättö") respects your privacy and it is important for us that you have control over your personal data!
When you or your company reports interest in one of our homes or premises, becomes a customer with us, invests in one of our funds or projects, enters into another agreement or otherwise visits one of our communication media, we or other companies on our behalf, may process your personal data. We, Slättö, are then responsible for personal data processing.
All our processing of your personal data is in accordance with current legislation, including the Data Protection Regulation (also called GDPR).
According to GDPR, you have certain rights. You have the right to information, record extract, rectification, deletion and restriction of processing of your personal data. You also have the right to have your personal data transferred to another company and to object to our processing.
You also have the right to make a complaint to the Data Inspectorate in case you think we are processing your personal data incorrectly.
If you have any questions about our processing of your personal data or wish to exercise any of your rights, you can contact us on 0771-650 200 or via e-mail at firstname.lastname@example.org.
Information on the processing of personal data
We process personal information about you when you or a company you represent are looking for housing or premises, then become a customer with us and also a time after your or the company's time as a customer with us has ended. We also process your personal data when you or a company you represent invest in any of our funds and projects or enter into another agreement with us. We also process your personal information when you visit or contact us via one of our communication media.
A personal data is any kind of information that can be linked to you as a person, such as name, address and contact information such as telephone numbers and e-mail addresses.
Personal data manager
Slättö Förvaltning AB, Box 7034, 103 86 Stockholm, org. No. 556920-6724 ("Slättö") is the person responsible for personal data processing of your personal data that we handle ourselves or any other company, within and outside the Slättö group, handles on our behalf.
When you report interest in a home or premises with us
We collect and process your personal information, such as names, contact details and preferences to process your or the company's application / interest registration that we receive directly from you or the company on our website, through your or the company's interest registration on the Housing Agency's website or via Komfast. The processing is necessary to safeguard our legitimate interest in being able to administer your or your company's application / declaration of interest. The legal basis for such treatment is a balance of interests.
The information remains as long as you or the company wishes to be in our register or until you or the company has been granted housing or premises. If you or the company do not wish to remain in our register, you can request that we clear and delete your personal information. Please note that in this case, your or the company's application / declaration of interest will not remain and you or the company will not be offered housing or premises.
When you are offered a home or premises with us
When you or the company you represent will be offered a home or premises with us, we need to process more information about you. If you are offered a home with us, for example, we need information about your finances, about your employment and how you handled previous rental payments. This means that we do a credit report, collect information from the collection company and the Swedish Crown Prosecutor's Office and process employment certificates, other certificates and information from the reference persons you or the company you represent provide to us. If you have a manager or a good man, we need to process that information. If you are offered a special accommodation or group accommodation, we will collect decisions from the Social Committee. If you are offered a student accommodation, we will process admission notice and union membership or other certificates proving that you will study during the rental period. If you represent a company, we need your name and contact information.
The legal basis for the treatment is the conclusion of a rental agreement with you. We have no opportunity to offer you a home unless you provide personal information necessary for entering into a rental agreement. If you represent a company, the legal basis is a balance of interests. The treatment is necessary to safeguard our legitimate interest in being able to offer the company you represent a home or premises and enter into a rental agreement with the company.
We will save your information as long as they are necessary for the conclusion of rental agreements. Credit information, information from debt collection companies and authorities that we have collected to approve you as a tenant, we do not save. However, if you or the company you represent are denied a home or premises with us because we cannot accept you or the company as a customer, we will, however, retain your personal information for three months after the rejection decision.
Under the rental conditions
When you or the company you represent becomes a customer with us and receive a rental agreement, we process your personal data in order to fulfill and administer our obligations as landlord and contractor. The legal basis for our treatment is the fulfillment of a rental agreement with you. If you do not submit your personal information, we have no opportunity to fulfill our obligations under a rental agreement with you. If you represent a company, the legal basis is a balance of interests. Such treatment is necessary to safeguard our legitimate interest in executing the lease with the company you represent.
During the rental relationship, we process your personal information, such as name, address, contact information and rental agreement when we send out rental leases and handle your or the company's payments, when we collect information on consumption of electricity and / or water / heat, when we negotiate rent and when we send information to you as you or the company needs. We may also need to update your personal information against public records to ensure they are accurate. For example, if you live in a student residence, we will make sure you study. If you have protected personal data, we will process your information in accordance with our procedures for such data.
We may process your personal information in order to provide our services and services to you or the company you represent. The legal basis for our treatment is the performance of agreements. If you represent a company, the legal basis is a balance of interests. We may also process your personal information to promote us and our services. Your personal information may also be processed in order for other companies to be able to market their products that you may benefit from in connection with the rental relationship with us. Such marketing may refer to broadband companies, insurance companies and electricity companies. This treatment is necessary for our, and third parties' legitimate interests in developing, improving and selling products and services and, for Slättö, to maintain good customer contact with you or the company you represent.
We also process your personal data when it is necessary to take legal action. We may need to do this if, for example, there is a disturbance in the accommodation, late or non-payment of rental payments or damage to the apartment. We may also need to disclose your personal information to the Social Committee or other relevant authorities.
We will store your personal data for the time that they are relevant in the context of your or your company's rental relationship or as long as necessary to secure a legal claim. We will delete a guarantor commitment, a decision on a trustee or a good man two years after the commitment or decision has expired.
When the rental relationship is over
We will thin and clear your personal data when you or the company you represent have moved from your home or premises, but we must legally save some data for at least two years from relocation such as the rental agreement, decisions by the social committee and study certificates. The legal basis for such treatment is the legal obligations that lie with us. Information about you contained in our accounting material, such as payments, we will save for seven years including the current year.
When you invest in one of our funds and projects or enter into another agreement with us
If you or the company you represent invest in any of our funds and / or projects or enter into another agreement (for example, a supplier or collaboration agreement), we process your personal information to enter into and fulfill the contractual relationship with you or the company you represent.
Personal data processed can be names, contact details, position. If you invest or represent an investor, we may also process social security number, place of residence, nationality, ID information, bank and account details, real principal, information on politically exposed position and other necessary information. We collect personal data from you or the company you represent. We may also obtain personal data from third parties, such as government agencies or publicly available sources.
We process your personal data for entering into and executing agreements. If you do not submit your personal information to us, we will not be able to enter into or execute an agreement with you. If you represent a company, the legal basis is a balance of interests. The treatment is necessary to safeguard our and the Company's legitimate interests in being able to enter into and fulfill the agreement. The processing is also necessary for the legal obligations incumbent upon us under applicable laws for money laundering, taxation and accounting.
We store your personal data for the time they are necessary for the above contractual relationship. In order to fulfill our legal obligations that are incumbent upon us under the applicable laws on money laundering, taxation and accounting, in some cases personal data must be stored up to ten years after the contractual relationship has ended.
Website and social media
If you visit and communicate with us on our website or our social media, we process your information to answer your questions you ask. Communication takes place directly on the website or in the social media platform, whereby we can process your username, full name, IP address and contact information. If we agree, we can handle the communication via e-mail, after which we will also handle that task. The legal basis for the treatment is a balance of interests. This treatment is necessary to safeguard our legitimate interest in communicating with you. For this purpose, we do not disclose your information to anyone else, but the provider of the website or social platform has access to the information. We only process personal data and comments as long as they are relevant and have internal routines to erase things that are no longer relevant.
Who the personal data is shared with
We may use personal data assistant to process your personal data. This may include, for example, a contractor who will repair something in your apartment, a company that provides broadband or electricity, a debt collection company or a company that manages our IT systems.
We also disclose your personal information as a result of law or governmental decisions.
If all or part of our business is sold or integrated with another business, we may also disclose your personal information to advisers and potential buyers.
If the data is transferred to a country outside the European Economic Area, the EEA, we ensure that such transfer is legal and maintains the protection of your personal data.
You have the right, under certain conditions, to receive information about what personal data we handle about you and register extracts of your personal data. You also have the right, under certain conditions, to have incorrect information corrected, to require that we limit our processing of your personal data if, for example, you believe they are incorrect and to have your personal data transferred to another company (data portability).
You also have the right to complain about how we process your personal data to us and to the supervisory authority, the Privacy Protection Authority. You can do this if you think that we do not process your personal data in accordance with the Data Protection Regulation (GDPR). For more information on how to proceed see here.
If you have questions about our processing of your personal data or wish to exercise any of your rights, you can contact us at:
Slättö Förvaltning AB
Address: Box 7034, 103 86 Stockholm
Phone: 0771-650 200