INFORMATION ON THE PROCESSING OF PERSONAL DATA
We process your personal data when you or a company you represent apply for a residence or premises, become our customer, and for a period of time after you or your company has ceased being a customer of ours. We also process your personal data when you or a company you represent invests in one of our funds and projects or enters into another agreement with us. Moreover, we process your personal data when you visit or contact us through any of our communication media.
Your privacy is important to us and we encourage you to read this privacy policy (“Privacy Policy”) to learn more about our personal data processing.
Personal data is any information that can be linked to you as an individual, such as your name, address and contact details such as phone numbers and email addresses.
DATA CONTROLLER
Slättö Förvaltning AB, Box 7034, 103 86 Stockholm, corp. reg. no. 556920-6724 (“Slättö”) is the data controller for the processing of your personal data that we handle ourselves or that another company, within and outside the Slättö group, handles on our behalf.
WHEN YOU REGISTER YOUR INTEREST IN A RESIDENCE OR PREMISES WITH US
We collect and process your personal data, such as name, contact details and preferences, in order to process your or your company’s application/expression of interest that we receive directly from you or the company on our website, through your or your company’s expression of interest on the websites of housing agencies, or via Komfast. The processing is necessary to safeguard our legitimate interest in being able to administer your or the company’s application/expression of interest. The legal basis for such processing is a balance of interests.
The data will be retained for as long as you or the company wish to remain in our register or until you or the company has found accommodation or premises. If you or the company does not wish to remain in our register, you can request that we remove and delete your personal data. Please note that your or your company’s application/expression of interest will then no longer exist and you or your company will not be offered accommodation or premises.
WHEN YOU ARE OFFERED RESIDENCE OR PREMISES WITH US
When you or the company you represent is offered a residence or premises with us, we need to process more data about you. For example, if you are offered a residence with us, we need information about your finances, your employment and how you have managed previous rent payments. This means that we carry out a credit check, obtain information from debt collection companies and the Swedish Enforcement Authority, as well as process employment certificates, other certificates and information from references you or the company you represent provide us. If you have a trustee or guardian, we need to process this data. If you are offered specialised accommodation or group accommodation, we will obtain a decision from the social welfare committee. If you are offered a student residence, we will process your admission letter and student union membership or other certificates proving that you will study during the rental period. If you represent a company, we need your name and contact details.
The legal basis for the processing is the conclusion of a rental agreement with you. We will not be able to offer you accommodation if you do not provide the personal data necessary for the conclusion of the rental agreement. If you represent a company, the legal basis is a balance of interests. The processing is necessary in order to safeguard our legitimate interest in being able to offer the company you represent a home or premises and enter into a rental agreement with the company.
We collect and process your personal data, such as name, contact details and preferences, in order to process your or your company’s application/expression of interest that we receive directly from you or the company on our website, through your or your company’s expression of interest on the websites of housing agencies or via Komfast. The processing is necessary to safeguard our legitimate interest in being able to administer your or the company’s application/expression of interest. The legal basis for such processing is a balance of interests.
DURING THE RENTAL PERIOD
When you or the company you represent becomes a customer of ours and receives a rental agreement, we process your personal data in order to fulfil and administer our obligations as a landlord and contracting party. The legal basis for our processing is the fulfilment of a rental agreement with you. If you do not provide your personal data, we will not be able to fulfil our obligations under the rental agreement with you. If you represent a company, the legal basis is a balance of interests. Such processing is necessary to safeguard our legitimate interest to fulfil the lease agreement with the company you represent.
During the rental period, we process your personal data, such as your name, address, contact details and rental agreement, when we send out rental notices and process your or your company’s payments, when we collect data on electricity and/or water/heating consumption, when we negotiate rent and when we send you information that you or your company needs. We may also need to update your personal data against public records to ensure it is correct. For example, if you live in student accommodation, we will check that you are a student. If you have protected personal data, we will handle your data according to our procedures for such data.
We may process your personal data in order to provide our services to you or the company you represent. The legal basis for our processing is the fulfilment of a contract. If you represent a company, the legal basis is a balance of interests. We may also process your personal data to market ourselves and our services. Your personal data may also be processed so that other companies can market products that you may benefit from in connection with your tenancy with us. Such marketing may relate to broadband companies, insurance companies and electricity companies. This processing is necessary for our and third parties’, legitimate interests to develop, improve and sell products and services and, for Slättö to maintain good customer contact with you or the company you represent.
We also process your personal data when it is necessary to defend a legal claim. We may need to do this if, for example, there are disturbances in the accommodation, late or non-payment of rent, or damages to the apartment. We may also need to disclose your personal data to the Social Welfare Board or other relevant authorities.
We keep your personal data for as long as it is relevant in the context of your or the company’s tenancy or as long as necessary to defend a legal claim. We erase a guarantee commitment and a decision on a trustee or guardian two years after the commitment or decision has expired.
WHEN THE RENTAL PERIOD HAS ENDED
We will erase your personal data when you or the company you represent has moved out of the residence or premises, but some data must be kept by law for at least two years after moving out, such as the rental agreement, decisions from the social services and study certificates. The legal basis for such processing is our legal obligations. Information about you contained in our accounting material, such as payments, will be kept for seven years including the current year.
WHEN YOU INVEST IN ONE OF OUR FUNDS AND PROJECTS OR ENTER INTO ANOTHER AGREEMENT WITH US
If you or the company you represent invests in one of our funds and/or projects or enters into another agreement (such as a supplier or cooperation agreement), we process your personal data to enter into and fulfil the contractual relationship with you or the company you represent.
Personal data processed may include name, contact details, and position. If you are an investor or a representative of an investor, we may also process social security number, place of residence, nationality, identification data, bank and account details, beneficial owner, information on political exposure and other necessary information. We collect the personal data from you or the company you represent. We may also receive personal data from third parties, such as public authorities or publicly available sources.
We process your personal data for the conclusion and fulfilment of contracts. If you do not provide us with your personal data, we will not be able to conclude or fulfil a contract with you. If you represent a company, the legal basis is a balance of interests. The processing is necessary to safeguard our and the company’s legitimate interests in being able to enter into and fulfil the contract. The processing is also necessary for our legal obligations under applicable laws on money laundering, taxation and accounting.
We keep your personal data for the time necessary for the relevant contractual relationship. In order to fulfil our legal obligations under applicable money laundering, taxation and accounting laws, personal data may need to be retained for up to 10 years after the end of the contractual relationship.
WEBSITE AND SOCIAL MEDIA
If you visit and communicate with us on our website or our social media platforms, we process your data to answer questions that you may ask. The communication takes place directly on the website or social media platform, whereby we may process your username, full name, IP address and contact details. If we agree, we can manage the communication via email, in which case we will also process that data. The legal basis for the processing is a balance of interests. This processing is necessary to safeguard our legitimate interest in communicating with you. For this purpose, we do not disclose your data to anyone else. Do note, however, that the provider of the website or social platform has access to the data. We only process the personal data and comments as long as they are relevant and we have internal procedures in place to delete what is no longer relevant.
WHO THE PERSONAL DATA IS SHARED WITH
We may use a personal data processor to process your personal data, such as a contractor to repair something in your apartment, a company that provides broadband or electricity, a debt collection company or a company that manages our IT systems.
We also disclose your personal data when required by law or by decision of the authorities.
If all or part of our business is sold to or integrated with another business, we may also disclose your personal data to advisers and potential buyers.
If the data is transferred to a country outside the European Economic Area (EEA), we ensure that such transfer is lawful and maintains the protection of your personal data.
YOUR RIGHTS
Under certain conditions, you have the right to receive information on the personal data we process on you and obtain register extracts of your personal data. You also have the right, under certain conditions, to have inaccurate data rectified, to require us to restrict our processing of your personal data if, for example, you consider it to be inaccurate, and to have your personal data transferred to another company (data portability).
You also have the right to complain to us and to the supervisory authority, the Swedish Authority for Privacy Protection, on how we process your personal data. You can do this if you believe that we are not processing your personal data in accordance with the General Data Protection Regulation (GDPR). For more information on how to proceed, see: https://www.imy.se/privatperson/utfora-arenden/lamna-ett-klagomal/
CONTACT US
If you have any questions about our processing of your personal data or wish to exercise any of your rights, please contact us at:
Slättö Förvaltning AB
Address: Box 7034, 103 86 Stockholm
Telefon: 0771-650 200
E-mail: info@slatto.se
AMENDMENTS TO THE PRIVACY POLICY
Slättö may from time to time make changes to the Privacy Policy. The latest version of the Privacy Policy is always available at https://slatto.se/privacy-policy/